2008 REGISTRATION & PACKAGING FLOW DATA FORM

Notes

Please read through this form before completing it and if necessary request a copy of Biffpack’s Guidance Notes, which can be printed from the website here. We also suggest that you photocopy the form first so that you can use it as a first draft. The information requested in this form is mandatory. An application cannot be accepted without the signature of an ‘authorised person’ (see back page).

If you send in an application with information missing or incomplete, your registration may be delayed or rejected.

Section 1 - Registration Details

Are you registering as a

Packaging Activities

Your obligation is based on all the activities detailed in this section. You must decide what your main activity is. Lesser activities must be shown in the 'secondary' column.

Section 2 - Contact Details

First Contact

Please give us details of the person who will be the main contact for Biffpack and the Environment Agency

Second Contact

Please give us details below of a second contact within your business who can be contacted in the absence of the First Contact to discuss the Registration.

Section 3 - Group Registration

Please give details of all subsidiaries in the group you want to include in this registration:

You must supply details of all subsidiaries (producers) to be included in this registration. This is a requirement of the Regulations and failure to do so may result in enforcement action and subsidiaries will have to make a separate registration as it is not possible to add subsidiaries to an existing group registration following 7 April.

If you are not supplying separate data for each subsidiary at the time of registration, you must bear in mind that the Environment Agency will ask you to provide it when compliance monitoring.

Section 4 - Allocation for Small Producers

Changes to the Packaging Waste Regulations have seen the introduction of a simplification of data gathering for Businesses with a turnover between £2 and £5 Million (Small Producers). Businesses falling into this category have the option to either carry on reporting their data in the Tables (see Section 5), or to use the Allocated tonnage set out in the Regulations. If a business chooses this option, then they must stay with this option for a minimum of 3 years unless they go above the turnover threshold.

If a subsidiary of a group (where the holding company is above £5 million turnover) is a Small Producer and wishes to use the allocated tonnage then it will have to calculate the obligation for the rest of the group in the usual way and the allocation on this page (providing proof of turnover). Then, add the Allocation Obligation to the ‘calculated obligation’ and enter the aggregated obligation in Table 4 in Section 5. A separate page will need to be completed for each subsidiary following the allocation method (you may photocopy this sheet).

A holding company and its subsidiaries who are making a group registration as a small producer should provide an allocation based on aggregated turnover and predominant packaging material type. Details of subsidiaries will still need to be reported in Section 3.

For 2008, the allocated tonnage per £1 million turnover is 27 tonnes.

For example a company with a turnover of £3.5 million would have an obligation of 94.5 tonnes (£3.5 x 27t = 94.5). This would be rounded up to 95tonnes. This is the Total Obligation and must be met with PRNs from the predominant material handled; therefore the Total Obligation will be in one material only.

If you are answering NO, go to Section 5 Reporting Data

Calculating your Obligation using the Allocation Method

How have your determined your predominant Material?

If you do not have audited accounts please provide other evidence. Proof must accompany your application.

Now go to Section 7 Basis Of Assessment

Section 5 – Reporting Packaging Data

Table 1 - Master table of packaging and packaging materials supplied - in tonnes

Exported Packaging

Do not include packaging materials you import and subsequently export - list them in Table 3c over the page

Table 2a – packaging and packaging materials exported by the producer – in tonnes

What to include

• yourself; or
• through an agent acting on your behalf (where you have retained ownership of the goods and packaging).

Table 2b - Materials exported by a third party - in tonnes

This is where you have supplied the goods on and no longer own them, but they have been subsequently exported by a third party.

No assumptions must be made on third party exports. You will be required to maintain documentary evidenced that supports these figures and produce it on request.

Imported Packaging

What to include

In table 3a, write the tonnage figure in the activity row to reflect the purpose for which the packaging was imported. (For example, if you import plastic granules to make plastic bags, place the figure in the ‘conversion/plastic’ answer cell).

If you go on to perform the activity (in this example conversion) add the tonnage in the ‘conversion’ row of Table 1 as well). In Table 3b, write the amount of imported packaging (primary, secondary or transit) of which you are the end user.

Table 3a - packaging and packaging materials imported for the purpose of the following activities - in tonnes

Table 3b - Packaging around UK imports of which you are the end user - in tonnes

Table 3c - Imported Packaging which is subsequently exported - in tonnes

Include only the specific packaging items that have been imported then exported whether or not further activities have been performed on them. These figures will not be entered into the obligation calculation, therefore do not enter them in any other tables

Table 4 - Statement of Obligations - in tonnes

You are required to calculate your obligation to recover and recycle and record it in this table. The obligation is for the current (relevant) year and is based on the data entered in Tables 1, 2a, 2b, 3a and 3b. Your recovery and recycling obligations are based on the amount of packaging and packaging materials handled and the activity performed on them. If you require further guidance please read our guidance notes or use the on-line calculator.

Section 6 - Basis of Assessment - this must be completed in all cases

How has the packaging weight data been obtained? (Please tick)

Section 7 - Declaration by Authorised Person

It is an offence if you deliberately give false or misleading information. You may be liable to prosecution. This registration form must be signed by an ‘approved person’ (see below).

I declare that the information in this registration and data form is true to the best of my knowledge and belief.

I understand that registration with Biffpack may be refused or cancelled if I give false or incomplete information and that the Environment Agency may take enforcement action, which could result in prosecution.

I agree to inform you of any changes to the information given on this application within 28 days of the change.

For the purpose of signing the registration document, the ‘approved person’ is:

• a director of the company
• a partner or sole trader

At present the Packaging Waste Regulations do not allow companies to register with electronic signatures. Therefore this registration of data can only be used for verification purposes. Once this data has been agreed with Biffpack then a Director's signature will need to be obtained on a hard copy of the data form.